About
This is an independent, AI-searchable archive of Greene County, Tennessee commission meeting minutes. It covers the years 2009 through 2026 and collects roughly 200 regular, called, and special meetings into one place that you can actually ask questions of.
What this is for
Public records are only useful if people can find what is in them. The county posts meeting minutes as scanned PDFs, which are hard to search across years. This archive runs the scans through optical character recognition, extracts structured data about motions and votes, and lets you ask plain-language questions like "how has the county voted on the animal shelter" and get an answer with citations to the original meetings.
Where the data comes from
Every document in this archive came from the county's own website at greenecountytngov.com. Nothing is inferred or invented. When you view a source link on a search result, you are going to the same PDF the county publishes.
This archive operates under the Tennessee Public Records Act (TCA 10-7-503), which guarantees citizens the right to inspect and copy public records. No county permission is required to publish this.
How it works
- PDFs are downloaded from the county website.
- Text is extracted; scanned documents go through optical character recognition.
- A language model reads each meeting and extracts a structured record of motions, votes, attendance, and discussion.
- Those records are loaded into a database with full-text and vector search.
- When you ask a question, a model classifies what you are looking for, runs the right queries, and summarizes the result with citations.
Known limitations
- Optical character recognition is imperfect. A commissioner named Clemmer may appear as Clemner or Clenimer in older scans. The search tries to be forgiving, but spellings will not always be right.
- The extraction step uses a language model. It can misread a tally, miss a motion, or summarize a discussion in a way that flattens nuance. Treat answers as a starting point, not a final word.
- Voice votes and motions without a recorded tally are not always reconstructable from the minutes.
- This archive includes commission meetings. Other county bodies, such as school board and chancery court, are not yet included.
Verifying answers
Every answer you see includes links to the source PDFs. If something looks off, open the original and read the relevant pages. For authoritative records, contact the Greene County Clerk's office directly.
Who built this
This is a civic project by a Greene County resident. It is not affiliated with, endorsed by, or operated on behalf of Greene County government.